OGB 2008/003

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Enabling email-based decision making

RESOLVED at OGB meeting April 2, 2008 PDT

Explanation: The intent of this resolution is to have an OGB process that abides by the existing Constitution while enabling e-mail voting for routine OGB business. The summary of the intent:

  • Once we start an e-mail vote, as long as no one objects after a respectful space for them to do so, it's a wrap.
  • And to make sure that doesn't get abused, either every OGB member has to wave first or, if not all participate, then email decisions must be ratified at the next regular OGB meeting.
  • If anyone objects, we sort it out at the next OGB meeting.

Proposed Resolution:

The OGB RESOLVES that it shall interpret section 6.9 of the Constitution to permit conduct via e-mail of business requiring consensus.
  1. The conduct of business via e-mail shall commence when any OGB member proposes a resolution.
  2. The requirement that "all the members of the OGB consent thereto in writing" shall be considered met when all members participate in the subsequent conversation at least once. If not all participate, the resolution made by e-mail shall become effective when confirmed by a simple majority vote at the next OGB meeting.
  3. The opensolaris.org record of the e-mail conversation around the matter shall be considered to satisfy the requirement that "such writing is filed with the minutes of the proceedings of the OGB". The Secretary shall also report at the next available OGB meeting on all business concluded via e-mail, so that resolutions may appear in the minutes.
  4. At any point in the conversation, any member can defer the discussion to a future meeting.
  5. At the conclusion of the discussion as determined by any member, an e-mail vote for or against the final form of the resolution shall be conducted by the Secretary.
  6. Consensus shall be deemed to be reached if either:
    1. at least two members vote for the resolution and no member votes against the resolution within 48 hours of the timestamp of the e-mail from the Secretary announcing the vote, or
    2. as soon as all members vote in favour of the resolution.
  7. At this point the phrase from section 6.9 that "such consent shall have the same effect as a unanimous vote" shall apply to the resolution.
  8. Business that does not result in consensus via e-mail may be concluded at a properly constituted OGB meeting.
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