| Time and Place of "first May" meeting | Motion by Plocher to move the Monday, 5-May-2008/2pm OGB meeting to Saturday, 3-May-2008/3:45, and hold it in person at the OpenSolaris Summit in Santa Cruz.
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OGB_2008/004 | Regular meetings of the OGB
final draft
Policy on the creation, announcement and archiving of OGB agendas, meeting materials and minutes
- Advance notice of future OGB meetings shall be given to community members and observers
- Agendas shall be created with community input and distributed in advance of all OGB meetings.
- Minutes shall be taken by the OGB secretary.
- Meeting materials shall be organized and preserved by the OGB secretary.
- Agendas, Meeting materials and Minutes shall be accessible (linked) from the OGB website.
Procedures that implement the above policy for the 2008-2009 board follow:
Overview
Agendas, recordings, minutes and related meeting artifacts will be archived and a summary page with links to all will be maintained at http://www.opensolaris.org/os/community/ogb/meeting_minutes/ (the OGB Meetings page)
Meetings
Agendas
- Agendas will be created on the Genunix wiki using a page name format of YYYY_MM_DD_OGB_Agenda and a tagged with Category:OGB_Agenda. (If, for any reason it is a private meeting (as outlined in OGB_2008/007), the agenda should instead be posted to ogb-private@opensolaris.org.)
- The OGB Secretary will ensure that an agenda template is in place at least a week in advance and that a link to it is in place on the OGB website.
- An agenda created on the genunix.org wiki (or sent to ogb-private@opensolaris.org for private meetings) shall be considered the de-facto archived source.
- Any OpenSolaris Member may submit items for the agenda. See OGB_2008/005 for details.
Minutes
- Minutes shall be taken by the OGB secretary.
- The OGB secretary shall decide, as appropriate, whether to allow an optional review period to solely the OGB members prior to publishing them.
- Where possible, the meeting shall be recorded and a digital recording shall be produced, uploaded to http://dlc.sun.com/osol/ogb/audio-recordings/ and linked from the OGB meetings page
- Meeting minutes shall be considered published and archived when sent to ogb-discuss@opensolaris.org and linked from the OGB meetings page (or simply sent to ogb-private@opensolaris.org for private meetings).
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OGB_2008/005 | OGB activity and Issue management
Final draft
Policy on OGB activity/issue naming, tracking and archival
Issues that come before the OGB for discussion and resolution should be tracked and archived in a consistent manner.
Procedures that implement the above policy for the 2008-2009 board follow:
- Potential items for the agenda should be submitted to http://defect.opensolaris.org using the Community > OGB > Business category
- Any discussion of that issue should be attached to the bugzilla entry, along with all supplementary material.
- Any OGB member, or OGB secretary, can mark an issue as ACCEPTED, should they feel that the item is ready for inclusion on an OGB agenda.
- Proposals for the OGB will be given names of the form
OGB YYYY/ccc. The format is the name of the body (OGB), space, the current year (2008), a slash and a sequential issue number (starting with 001 for the first issue raised that year.
- The person ACCEPTing the bugzilla item shall also:
- Prepend the above proposal name to the DESCRIPTION field in bugzilla
- Example: OGB 2008/005 - Policy on OGB activity/issue naming, tracking and archival
- Create a page on the genunix wiki with a page name of the form
OGB YYYY/ccc
- Use the template Template:OGB_ISSUE to populate the wiki page, including annotation about its current status. The Category:OGB_ISSUE page contains a list of all OGB issues.
- Add the item to the current (or desired) agenda's "Business" section.
- The OGB secretary, having sent out the formal agenda, should mark that issue as FIXINPROGRESS.
- Once the issue has reached a conclusion, the OGB Secretary should
- Mark the bugzilla issue as either CLOSED FIXED (if approved) or CLOSED WONTFIX (if denied)
- Tag the wiki page with either Category:OGB_APPROVED or Category:OGB_DENIED so that the corresponding Category:OGB_APPROVED or Category:OGB_DENIED page can be used to list them all.
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